How to Ask a Hotel for a Monthly Rate (With a Message You Can Copy)

Who to contact

At a large hotel, ask for the sales department or the director of sales. They handle long stays and group bookings and can quote rates the front desk cannot. At a small property, the general manager or front desk handles it directly. Email works better than the booking form on the hotel's website, because you get the answer in writing.

The message you can copy

Fill in the brackets and send it as an email. Keep it this short. Hotels answer short, specific messages faster than long ones.

Email template

Subject: Monthly rate request - [city], [start date] for [30+] nights

Hello,

I am looking for a room in [city] from [start date] for about [30 / 60 / 90] nights. Do you offer a monthly or extended-stay rate?

If yes, could you send me in writing:

• the monthly rate and what it includes (Wi-Fi, parking, housekeeping, laundry),
• any taxes or fees on top, and how they change after 30 nights,
• the payment schedule and any deposit,
• the cancellation and early-departure terms.

I am ready to confirm this week. Thank you,

[Your name] - [phone]

• the monthly rate and what it includes (Wi-Fi, parking, housekeeping, laundry),
• any taxes or fees on top, and how they change after 30 nights,
• the payment schedule and any deposit,
• the cancellation and early-departure terms.

If you call instead

Call on a weekday morning, hotel time. Front desks are busiest at check-in and check-out hours, roughly 11 AM to 3 PM and the evening rush. Say this: "Hi, I am looking at a stay of about [60] nights starting [date]. Who handles monthly or extended-stay rates?" Then ask the same four questions from the email and ask for the quote by email, so you have it in writing.

What to settle before you agree

A monthly rate is a real commitment on both sides. Before you confirm, make sure you have written answers to these points:

• The total monthly number, including every tax and fee, not just the nightly rate.
• How payment works: weekly or monthly charges, and which card.
• What happens if you leave early or extend. Get the notice period.
• What the rate includes: housekeeping frequency, parking, Wi-Fi speed, breakfast, laundry, pet terms.
• Whether the rate is fixed for the whole stay or can change at renewal.

If the hotel says no

A "no" usually means one of three things. The hotel is full for part of your window, so ask about starting a week later. The person you reached cannot quote long rates, so ask for sales. Or the hotel simply does not discount, in which case the next property two blocks away often does. Cast a narrow net first: three to five hotels in the exact area you need, all asked on the same day, so the quotes arrive together and you can compare.

How much lower will the rate be?

There is no fixed discount, but a monthly rate usually prices below the same room booked night by night. How much lower depends on the hotel, the dates and the length of stay. The only number that matters is the one your hotel sends you in writing.

What next

Skip the back-and-forth: send one request through the Request dates form on Monthly-Hotels.com, a directory of US hotels that take stays of 30 nights or more, and we forward it to matching hotels in your city.